How to scan a document in an email

Scanning documents is simply a hugely useful life accomplishment for individual reasons, for illustration redeeming aged photos, and master reasons, for illustration sending charismatic documents aliases singing a document. In 2024, acknowledgment to smartphones, scanning is really simple. 

Many of nan best printers besides travel pinch scanners built-in, combining 2 useful features into 1 device. It's worthy checking retired nan best all-in-one printers, which tin travel pinch scanners balanced to standalone scanners. 

Today, we'll study really to scan a archive successful an email utilizing a scanner aliases a smartphone to scan nan archive earlier importing it into an email connected Gmail, Outlook, and nan Apple Mail app. 

• The best email provider: Choose nan champion email supplier for you

Tools and requirements

• A archive to scan
• A smartphone aliases scanner
• An email app

Steps for really to scan a archive successful Word

• Scan nan archive
• Open nan email app
• Import and nonstop nan archive

Step by measurement guide

1. Prepare your archive

In bid to get a bully scan, whether utilizing a smartphone aliases scanner, your archive needs to beryllium free from smudges and different blemishes that mightiness obscure its contents.

If you're readying to scan a archive pinch a smartphone, make judge it is well-lit and nan aboveground is flat. For scanners, guarantee nan scanning furniture is clean, too.

2. Scan nan archive to your PC aliases phone

Once you're happy that your archive is fresh to beryllium scanned, you person 2 options: scanner aliases smartphone.

If you person a scanner aliases printer pinch a scanner, link that to your PC aliases Mac (either via a wired relationship aliases complete nan net aliases Bluetooth), unfastened an app for illustration Windows Scan (or Image Capture connected macOS), and cheque that your scanner has nan correct settings and tin spot nan document. Scan nan archive erstwhile you're happy and prevention to a PDF, JPEG, aliases different format.

On a smartphone, nan Google Drive app is simply a awesome choice. Simply unfastened nan app, navigate to nan bottommost correct to unfastened nan camera, a bluish container will look astir nan document, return nan scan, and save. It's that easy.

3. Open your email app

Now that you've scanned nan document, spell to your email app of choice. We'll beryllium looking astatine Gmail, Outlook, and Apple Mail, but location are an almost infinite magnitude of bully email apps to take from – excessively many, immoderate mightiness say.

In Gmail, commencement to constitute an email, and astatine nan bottommost are buttons to either insert files (for PDF scans) aliases insert images (for JPEG scans). Choose those, unfastened nan file, and your scan will look successful your email.

In Outlook, nan process is similar. Start a caller email, prime Insert > Pictures, browse for nan record and adhd it. To adhd a PDF, prime Insert > Object and do nan aforesaid arsenic for an image.

Finally, successful Apple Mail connected macOS, commencement to constitute a connection and nan paperclip icon allows you to adhd each types of files consecutive away.

FAQs for scanning a archive successful an email

Is a standalone scanner necessary?

The reply really depends connected really overmuch scanning you want to do, and if you want to beryllium capable to scan galore sheets of insubstantial astatine once. If you're doing a batch of scanning and/or request to input a precocious measurement of sheets, past a standalone scanner is nan champion bet.

After extended testing, we recovered that nan Canon Maxify GX4020 / GX4050 (US/UK) is nan champion scanner that money tin bargain correct now, and nan Epson ES-C380W is champion for location agency tasks.

Should I conscionable usage my printer's scanner?

Good question. Again, nan reply depends: if you request to scan precocious value photos we urge getting a photo scanner, and nan aforesaid goes for if you request to scan precocious value aliases different documents for work.

Many of nan best printers travel pinch a scanner built consecutive in, and all-in-one printers travel pinch a scanner arsenic nan sanction implies. For occasional scanning needs, these are apt to beryllium much than enough.

The Epson EcoTank ET-3850 classed arsenic our champion all-in-one printer, and tin beautiful overmuch do everything well.

Final thoughts

Being capable to scan a archive is simply a really useful life accomplishment and tin thief successful master and individual contexts, arsenic good arsenic for preserving aged documents and ensuring that thing tin beryllium lost. 

All awesome email apps for illustration Gmail, Outlook, and Apple Mail see nan expertise to easy unfastened and nonstop scanned documents. Improvements successful smartphone cameras mean that a archive scanner is almost ever pinch you, too. 

We dream this guideline was helpful, and acknowledgment for reading. 

• 5 mistakes to debar erstwhile scanning documents utilizing a smartphone